Forms

NOTE: The College of Arts & Sciences no longer accepts course action forms. All enrollment changes must be made using SIS. This includes adding courses for which instructor permission is required (via the SIS permission list) or for which the instructor has agreed to override a full class, wait list, coure pre-requisite, or other restriction (via ad-hoc permission in SIS). The only exception is for enrolling under or changing to the AUDIT grading option, for which students should submit a Course Data Change Form.

**Coronavirus Updates**

Paper copies of most forms located in 101 Monroe Hall are now available online. Forms with a live link are available online below. If you cannot find a form below, please email collegeforms@virginia.edu to inquire on it's status. Please note, some forms listed below are DocuSign forms and can be completed through the DocuSign process and will not require you to download and fill out. Make sure you follow all instructions carefully on the DocuSign form, especially when you initially click on the link, and complete all fields before submission. Some forms still remain in .pdf format and you can fill these out online (save a copy for your records) or print/fill out/scan them and email them to the appropriate party for next step (instructor, faculty, Association Dean, or College staff member).

Depending on which web browser you are using, you may need to close out your current web browser and try a different one. UVA systems are optimized for Chrome, so you may try that one first.

Form Form Use
Certification of Enrollment and Degree

The official provider of enrollment and degree certifications for the University of Virginia is Credentials Inc. Certifications can be used for insurance companies, scholarships, military IDs, good student discounts, prospective employment, and all other services that require proof of being enrolled at UVa or having received a degree. See the Registrar's Office website for more information.

Course Data Change Form (DocuSign)

To enroll in a class under the "AUDIT" grading option or to change the grading option of a class to "AUDIT," submit this form to 101 Monroe Hall during the Add/Drop period of the semester.

Note: The College of Arts & Sciences no longer accepts course action forms. All enrollment changes must be made using SIS. This incldues adding courses for which instructor permission is required (via the SIS permission list) or for which the instructor has agreed to override a full class, wait list, course pre-requisite, or other restriction (via ad-hoc permission in SIS). The only exception is for enrolling under or changing to the AUDIT grading option, for which students should submit a Course Data Change Form.

Credit Hour Overload Request (DocuSign)

This form is not currently being processed. We will start processing forms for the Spring 2021 semester starting two weeks before the first day of classes. Completed forms will be processed upon approval.

Students who wish to request permission to enroll in more than 17 credit hours in a semester should complete a Credit Hour Overload Request. Students may request permission to enroll in up to 21 credit hours; enrollment in more than 21 credit hours in a semester is not permitted. If the link to the left does not work, please click HERE to be routed directly to the CHO Docusign form. NOTE: Your approval is for a specific class only; if you want to change your schedule you will need to submit another form. Processing forms can take a few days; once the instructor approves the add ask them to add you to the Collab site so you can access the course materials. 

Please review the preview of the form below to see what information you'll need to complete BEFORE starting the DocuSign process (required fields are highlighted in yellow on the preview). Please note: this form is not for submission. Credit Hour Overload must be submitted via DocuSign.
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Declaration of Major and Minor Form (DocuSign)
Please start the declaration process by visiting the Declare a Major/Minor Contact page and find the department you would like to declare a major in. Contact the person listed for the department via email to determine what steps you need to follow to declare a major.
 

Declaring a Minor: Please reach out to the deparment contact to determine what steps you need to follow to declare a minor. Not all departments use the DocuSign form.

Please review the preview of the form below to see what information you'll need to complete BEFORE starting the DocuSign process (required fields are highlighted in yellow on the preview). Please note: this form is not for submission. Declaration of Major or Minor must be submitted via DocuSign.

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Defer Declaring a Major (DocuSign)

Please start the deferral process by visiting the Declare a Major/Minor Contact page and find the department you would like to defer declaring a major in. Contact the person listed for the department via email to determine what steps you need to follow to declare a major.

Students who cannot declare a major by the beginning of their fifth semester may use this form to defer their declaration for ONE semester only. No student is permitted to enroll for a sixth full-time semester without having declared a major.

Delete a Major or Minor

This form is used to delete a second major or a minor, or to change a major to a minor. You may not switch first and second majors unless the second major you are declaring is a BS program.

Discontinue Forum

This form is used by students who elected to participate in a Forum to complete their College area requirements, should they decide to discontinue their participation in the Forum. Students must meet with their Association Dean, who approves their withdrawal from the Forum, before returning this form to 101 Monroe Hall.

Discontinue New Curriculum

This form is used by students who elected to join the New College Curriculum to complete their College general education requirements, should they decide to discontinue their participation in the New College Curriculum. Students must meet with their Faculty Advisor and their Association Dean, who approve their withdrawal from the Curriculum, before returning this form to 101 Monroe Hall.

Faculty Advisor Change Request

You may request to change your faculty advisor or major advisor using this form.

Fall 2020 Re-Enrollment Form (DocuSign)

With the October 9 announcement that you can now select the CR/GC/NC grading option if you would like (more information coming soon), we are giving you the option to appeal to re-add a class you dropped IF both the instructor and your Association Dean approve. Please use the Fall 2020 Re-Enrollment Form on DocuSign to submit your appeal.

Final Exam Postponement (DocuSign)

When serious conditions exist, students may be allowed to postpone a final exam until later in final exam period with the consent of the course instructor. Early exams are not permitted. To request an exam postponement, submit a Request for Exam Postponement, with the instructor's recommendation and signature, to 101 Monroe Hall. The Dean's Office will review your request and will notify you and your instructor only if your request is denied.

First Writing Requirement - Advanced Placement (FWR+) Form (DocuSign)

Many courses that satisfy the College's First Writing Requirement for advanced placement students (see form for details) are not designated in SIS as fulfilling the First Writing Requirment. Eligible students who are enrolled in or have completed such a course can use this form to have the instructor certify their completion of the requirement.

Incomplete Grade (Extension of Time) (DocuSign)

To request an incomplete grade to complete class requirements, you must submit a Request for an Incomplete Grade Form, with the instructor's signature.

Please review the preview of the form below to see what information you'll need to complete BEFORE starting the DocuSign process (required fields are highlighted in yellow on the preview). Please note: this form is not for submission. Incomplete Grade (Extension of Time) must be submitted via DocuSign.

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Interdisciplinary Major Application

To apply for the Interdisciplinary Major Program please submit all of the following items to Dean Shawn Lyons in Monroe Hall.

  1. the application;
  2. a written proposal outlining your project;
  3. a list of courses related to your field with a total of 30 credit hours;
  4. a brief description of your interdisciplinary major thesis;
  5. a current transcript.

Upon receiving an offer of admission to the program, you must submit a formal Declaration of Major form to be signed by the Chair of your Interdisciplinary Major Program.

Intra-University Transfer Application

Transfer to the College of Arts and Sciences from another undergraduate school at the University of Virginia is not automatic. To be admitted to the College, you must meet the criteria and follow the application procedure established for students transferring from your current school of enrollment. Click here for information. 

Intra-University Transfer Worksheet

Transfer to the College of Arts and Sciences from another undergraduate school at the University of Virginia is not automatic. To be admitted to the College, you must meet the criteria and follow the application procedure established for students transferring from your current school of enrollment. Click here for information. 

Late Schedule Change Request (DocuSign)

To request an enrollment change after the applicable deadline, students must submit a Late Schedule Request. Follow the instructions on the form. Please make sure to have an unofficial transcript and any supporting documentation ready for upload before starting process. 

Please review the preview of the form below to see what information you'll need to complete BEFORE starting the DocuSign process (required fields are highlighted in yellow on the preview). Please note: this form is not for submission. Late Schedule Change Requests must be submitted via DocuSign.

--PREVIEW PDF--

Part-Time Status Request (DocuSign)

**ADD DEADLINE NOTE: All forms received by 11:59pm on the date of the add deadline that ALREADY HAVE INSTRUCTOR SIGNATURE/APPROVAL will be accepted and sent to a dean for review. Any form submitted that does not have instructor signature by 11:59pm on the add deadline will not be accepted. Please make sure to touch base with your instructor if you are waiting for instructor approval. This deadline applies to both DocuSign forms and .pdf forms submitted via collegeforms@virginia.edu

To request permission to enroll part-time for a semester, defined as no more than 6 credits, complete the Request for Part-Time Status Form. Questions about this process, and about the implications of being a part-time student, should be directed to your Association Dean

NOTE: Student athletes ONLY need to use a different form; please email Dean Most or Dean Luedtke to request the link.

Reduced Course Load Request (DocuSign)

Full-time students in the College of Arts and Sciences completing fewer than 12 credits in a semester are considered to be carrying a reduced course load and will be placed on academic probation. Enrollment in fewer than 12 credits is permitted under extraordinary circumstances and only with the permission of the student's Association Dean.

Students in their final semester may appeal to their Association Dean for a reduced course load without incurring academic probation (full tuition and fees will be applied). Student athletes should email Rachel Most for the appropriate link.

Second Writing Requirement (DocuSign)

The Statement of Completion of the Second Writing Requirement needs to completed only if the course used to fulfill the requirement is NOT listed on SIS as doing so. Students are encouraged to complete the Second Writing Requirement by the end of their sixth semester. *Please note that you must now attach a syllabus for the class that you're trying to use as a Second Writing Requirement. 

Student Information Form

For new first-year and transfer students only.

For purposes of academic advising, every entering College student is required to complete a Student Information Form. This information will be used only by your Academic Advisor and/or your Association Dean. All information is entered on a secure web site. Please be sure that all information entered is accurate.

You will be asked to write two 100-word paragraphs about (1) your academic interests and goals and (2) your academic strengths and weaknesses. Provide any additional information you feel may be of value to your advisor. You may want to prepare the answers ahead of time so that your form does not time out. Completing the form will take approximately 15 minutes. Once submitted, the form cannot be changed or updated.

If you have problems accessing the site or submitting the form please write to cod-tec@virginia.edu

The 6000 Form: Enrollment in Graduate-Level Courses (DocuSign)

his form is not currently being processed. We will start processing forms for the Spring 2021 semester starting two weeks before the first day of classes. Completed forms will be processed upon approval.

The College, with very few exceptions, adheres to the University’s course numbering system. Undergraduates are not to enroll in courses numbered higher than 5999. To request an exception, you should complete and submit the 6000 Form. Any other enrollments in courses numbered higher than 5999 will be cancelled.

Time Conflict Override Form (DocuSign)

his form is not currently being processed. We will start processing forms for the Spring 2021 semester starting two weeks before the first day of classes. Completed forms will be processed upon approval.

Students in the College of Arts & Sciences may not enroll in two classes that meet at the same time. However, if there is an extenuating circumstance that requires you to enroll in two courses that meet simultaneouslty, you may complete the Time Conflict Override form to request permission to enroll in both courses. If the link to the left does not work, please click HERE  to be redirected to the TCO DocuSign form. 

Transcript Request: Prior Institution

Students may use this form to request an unofficial copy of their transcript from a prior institution, as it was provided to the U.Va. College of Arts & Sciences.

Transcript Request: U.Va.

You can request your official U.Va. transcript in three different ways: on-line, by mail, or in person. See the Registrar’s Office website for more information.

Transfer of Credit, Domestic

Students must obtain permission from the College to enroll in courses at another institution and transfer academic credit back to the University to apply toward their degree program. This is done by submitting a Request for Transfer of Credit Form prior to enrolling in courses for transfer. Detailed guidelines and instructions are on the form.