COVID-19: Spring 2020 Student Resources

Check this page often to find new and updated resources

Key Sources for Academic Help

Association Deans | Monroe Hall | (434) 924-3351

Association Deans provide broad academic support to students in the College of Arts & Sciences. Every student in the College, by virtue of their placement in an Advising Association, has an Association Dean. Your dean can advise you on academic matters, help you to think broadly about your long-term plans, and connect you to the appropriate support services at the University. They are committed to your academic success. If your Dean does not know the answer to your question, they will connect you to the person or office who does.

To make an appointment with your Association Dean, please call 434-924-3351. All appointments will be held via phone, Zoom, Skype or Facetime.

Walk-in Advising/ Dean of the Day | 2:30 to 4:00, Monday to Friday

  • We're still here - we're just online! Click here for information on how to meet with the Dean of the Day. Note that Dean of the Day hours are for enrolled students only!

From the College Life Skills Coach

From CAPS

Guidelines for Reporting Student Cases of COVID-19

  • As schools are notified by students or families that a student has been diagnosed with, or is believed to have, COVID-19, the notified party should promptly complete a Just Report It submission with all pertinent information. If the faculty member and/or school dean is notified by the student or parent/guardian through email, please paste the complete email into the Just Report It submission. It is essential that the University track these cases centrally.
  • The reporter will receive an email confirmation from a member of the Dean of Students staff who is serving as dean on call, acknowledging receipt of the report. The dean on call will notify relevant officials in Student Health and Wellness and will, in concert with the student’s academic dean/school liaison, assist the student with all academic and other support that is required.
  • If a student is also an employee in a school or unit, the case should be reported through Just Report It.
  • If the student discloses illness to faculty member and requests an academic accommodation due to illness, faculty members are highly encouraged to make any reasonable accommodation. These accommodations will likely vary from student to student.

Note: Depending on a student's symptoms, where they live, and because they are considered a low risk group, a student may not get tested.

Other Key UVA Links (alphabetical list)

Resources From Other Universities

Other UVA Resources: Who to Contact

In addition to the resources listed below, click here for more.

Counseling and Psychological Support (CAPS)/Mental Health

CAPS remains available to all students for support, referral assistance and crisis services. Though they will be conducting its counseling sessions remotely, they remain available to all students for support, referral, and crisis services. If you need help during this time call 434-243-5150 to speak with a counselor.

If you are a current client, your counselor will communicate with you about your upcoming appointments to determine the best way to meet. Although CAPS counselors will not be on-site, CAPS will remain open Monday, 3/16 – Friday, 3/20 from 9am-5pm.

If you need to cancel your appointment, please email Erica Chapman (edc3h@virginia.edu) or locate your provider here and email them directly.

If you have an existing onsite appointment scheduled at CAPS, a provider will call you via a phone call at your scheduled appointment time. Please make sure you have your phone with you and are in a location where you can easily speak to the clinician at the scheduled time. Please also check your email regularly for updates.

You can still always talk to a clinician 24/7 by phone at 215-898-7021 (press 1). Similarly, SilverCloud is an immediate, online, confidential mental health tool that is available for free to UVA students through CAPS. You will find more information about Student Health and CAPS on their websites, including numbers for after-hours care.​

See also: Mental Health During COVID-19

Financial

Student Financial Services (check this link for the most up to date information)

You will find information on

  • Technology Support Fund
  • Credits and Refunds for Adjusted Housing and Dining Charges
  • Federal Work Study
  • Travel Funding Assistance
  • Emergency Loans

Some Details:

  • Technology Financial Support for Online Instruction: https://sfs.virginia.edu/techfundinghelp
  • Emergency Travel Assistance: https://sfs.virginia.edu/travelsupport
  • Honor Loan: https://odos.virginia.edu/honor-loan-application
    • All students are eligible to apply for assistance using this form. For other personal emergency expenses not covered in the above categories (primarily rent/housing and lost wages), students may apply for an Honor Loan. Honor Loans are short-term, interest-free loans and can be issued in person before March 18, 2020, or issued via mail beginning March 19, 2020. The Honor Loan check will be mailed to the student’s address on file in SIS. If they need it mailed to a different location, they must update their address in SIS before the check will be sent.

Food Security

There are a variety of resources, including, but not limited to those below.

he UVA Community Food Pantry is currently closed. In the interim, we encourage UVA community members facing food insecurity to make use of the Blue Ridge Area Food Bank, which operates in Charlottesville. Information about the BRAFB can be found at https://www.brafb.org/Please reach out to us at pantryatuva@gmail if you have questions and concerns.

January Term

The office is closed to vistors; please use the following contact information.

January Term
Phone: +1 (434) 924-3371
Email: januaryterm@virginia.edu

Math Collaborative Learning Center

The Center is working to support students remotely, via Zoom. Visit their website for updates and links to sessions.

Medical Care

Unless you are instructed to do so, Student Health has requested that students do not come directly to the Department of Student Health & Wellness, but rather, call 434-982-3915 to first discuss telemedicine appointments, referrals, or in-house care. If you are experiencing a fever (100.4°F/38°C or higher), cough, or trouble breathing, Student Health would like you to call this same number to discuss next steps.

Office of African American Affairs (OAAA)

Although the Dawson’s Row office is closed, the OAAA Deans and staff are committed to helping you navigate this semester and to reach your personal and academic goals.  

Since they are all working off-Grounds, sending an email to Ms. Carter (ddc6r@virginia.edu) is the best way to reach their office. If you have an urgent need during normal business hours, you may call their main number (434-924-7923).

If you cannot reach Ms. Carter via email or phone, you can contact Mr. Jeffery Smith at jcs9cz@virginia.edu or Ms. Angela Comfort (434-989-5269) to assist. The Deans remain available to communicate via email and will respond to you as soon as possible.

As an alternative to our regular in-person meetings at OAAA, appointments can now be scheduled through Ms. Carter. She can schedule your appointment with Dean Bassett (1st years), Dean Grimes (2nd years), Dean Mason (3rd years) or Dean Apprey (4th years). 

Office of the Dean of Students (ODOS)

Students are able to contact the office by email at askodos@virginia.edu, by calling the main office number 434-924-7133, (currently forwarded to the Dean on Call) or by contacting any of the dean individually.

Pre-Health Advising

From the University Career Center:

The NAAHP is working closely with medical schools to gather accurate information. At this time, here is what the Pre-Health Advisors know (Medical School Policies as of March 31, 2020)

With more than a third of medical schools reporting, all but two medical schools (96%) have indicated that they will accept Pass/Fail or Credit/No Credit for this particular semester.

Approximately 38% of reporting schools state that they would prefer grades. For this reason, UVA Pre-Health Advisors recommend the following:

  • Students should complete their courses as if they are going to get letter grades, prior to making a final decision on CR/NC.
  • Because medical schools are updating policy as the pandemic progresses, pre-med students should research their top schools of interest for website updates regarding policies on accepting CR/NC due to COVID-19.
  • If a student has a grade that is lower than expected, or if they choose the CR/NC option, they should be ready to explain how the transition to virtual and/or the experience of this public health event has affected their academic experience.
  • If a student has extenuating circumstances (displaced by the pandemic, low access to internet, personal illness, or is serving as a caretaker of someone who is ill, for example), then taking CR/NC is a viable option that can and should be explained. Schools will use the rest of the transcript and MCAT scores to determine academic aptitude for that particular medical school. 

Pre-Health Advisors are available for consultation on any individual student situation. Click here or all 434-924-8900 to schedule a virtual appointment any weekday, Noon-5PM.

Student Disability Access Center (SDAC)

The Student Disability Access Center (SDAC) remains available for assistance for students with disabilities; all appointments and meetings will be conducted via Zoom or phone. Current SDAC students with questions about their accommodation should contact their SDAC Advisor directly or email SDAC@virginia.edu. To apply for services, or to learn more about SDAC, please visit the SDAC website.

Study Abroad (ISO)

The office is closed to vistors; please use the following contact information.

International Student and Scholar Program
Phone: +1-434-982-3010
Email: issp@virginia.edu

Summer Session

The office is closed to visitors; please use the following contact information.

Summer Session
Phone: +1 (434) 924-3371
Email: summer@virginia.edu

University Career Center

The Career Center is open virtually Monday to Friday 12-5 for immediate appointments with career counselors. Schedule your meeting on Handshake or call 434-924-8900. Look for regular communication starting the week of March 23 about virtual events with companies starting soon and virtual career classes throughout the week.

The Career Center is working also to anticipate your questions about how COVID-19 may be affecting your job offers, your internships, your interviews and your job search. Browse our FAQ section here.

Writing Center

The Writing Center continues to offer one-on-one tutorial support to students who are working on writing projects. The staffing remains the same, and students can register for appointments in the same way they've done so in the past (through https://virginia.mywconline.com/). The only change is that the appointments now take place online rather than in-person. The Writing Center remains a resource that is available to students through this period. Please send any questions to the Director, Claire Chantell, at chantell@virginia.edu).