Transfer Student Newsletter: October 2019

Transfer Student Newsletter: October 2019

I hope that you settled into your courses and are beginning to feel at home in the University. In order to get to know you, I have e-mailed quite a number of you over the last few weeks. But I'd like to get to know more of you. If you have not already done so, please make an appointment to stop in for a visit before the semester concludes. You do not need to have a problem or concern to come in, and if you specifically request a 45-60min appointment, then I may be able to take you out for coffee or lunch. Please stop by 101 Monroe Hall to schedule a mutually convenient time. Due to the volume of daily email that I receive from students and faculty members, I cannot schedule appointments via email. For a quicker response, please call (434) 924-3350 and ask my assistant to add your name to my calendar.

Midterm Exams

We are entering into midterm exam season, and how you study will greatly determine your midterm grades. It may not surprise you to learn that many College students, including students at our university, do not employ the best study strategies and will waste precious time and energy repeating ineffective techniques. Consider the following advice from your Association Dean…

Cramming does not work at U.Va

Decades of research confirm that short and frequent bursts of studying over a longer time periods improves memory and comprehension. If you are planning to spend 8 hours studying for your physics exam this weekend, you will retain more information if you distribute your studying during shorter sessions across 8-10 consecutive days.

Differentiate Between Reviewing and Studying

Most college students take notes, and then reread and highlight the notes later. This is reviewing, and it will lead to terrible results on its own. Studying transforms your notes into meaningful activities. Simply asking yourself questions about the material that you are reading is an effective study technique. Write out practice quizzes, create flash cards, and complete the problem sets in your textbook. Form a study group with your peers and actively quiz each other. One of the best study techniques you can practice is teaching the material to someone else.

Commit to a Plan

Mark in your calendar when and where you are going to study. Choose low-distraction environments with limited access to email, texting, and the internet. Studies show that students who study course material immediately before and after class save time and will perform better long-term. Complete a 15-minute round of flash cards before your Spanish class as a warm-up, or sit on a bench for 10-minutes immediately after your history lecture and write a detailed summary of the lecture (without seeing your notes) to test for comprehension and synthesis.

If you want to test the effectiveness of your own study skills, take this short quiz from the American Psychological Association:

Upcoming Student Success Workshops

Time Management   Thursday Oct 10 at 3:30PM and Friday Oct 12 at 12:30PM

Stress Management  Thursday Oct 24 at 3:30PM and Friday Oct 25 at 12:30PM




Spring 2020 Course Selection

Yes, it is almost time to begin planning for the Spring. Advising for course selection for the spring semester will occur for College students from October 23 through November 4. Since conferring with an advisor is central to the selection of courses, only those College students who consult with their advisors will be able to participate in priority (early) course selection for the spring. SEE YOUR ADVISOR; DON'T LOSE PRIORITY FOR SELECTING SPRING COURSES.

Before your advising appointment, go to your SIS Student Center, access your "Academic Requirements" report from the drop-down menu, and print a copy to take to your meeting with your advisor. If you have forgotten your advisor's name, it will be on your SIS Student Center. Please remember the following: The name of your faculty advisor is listed in the lower right-hand Program Advisor box in SIS. If someone other an Dean Ozment appears in the Program Advisor box in your SIS homepage, then Dean Ozment cannot remove your advising hold to enable your Spring course enrollment.

To Participate in Priority Registration:
1) If you are a second-year student and have not yet declared a major, you will need to schedule an appointment to meet with your faculty advisor between October 23 and October 27 to discuss your academic plans and progress. Your advisor will release your hold for priority access to the SIS course enrollment system.
2) If you have declared a major, you should follow the instructions provided by your major department. In general, students need to make an appointment to see their major faculty advisor between October 23 and 27. If you are a third-year student who has not yet declared a major or completed a major deferral form, you should do so promptly. If you are unable to do so, please make an appointment to see Dean Ozment soon.
3) If you officially DEFERRED declaring a major, then you should meet again with the Undergraduate Director of the department or program in which you intend to declare for advice about spring courses. You may also meet with an alternate faculty advisor in your intended major, for instance, the professor of one of the major courses you are currently taking. Obtain a note saying that you have been advised and come to Monroe Hall to be released for priority course selection. Feel free to meet with me to discuss your plans.

Before meeting with your advisor, you should consult the online spring Schedule Of Classes -- available on SIS in mid-October.

Many departments provide amplified course descriptions for the next semester. Check departmental offices or web sites for these helpful guides. As you consider courses for the spring, be sure to attend to any remaining area requirements. Do not delay fulfilling CLAS requirements, especially the First Writing and the Foreign Language requirements. Check the College area requirement web site.

While you must meet with your faculty advisor to participate in priority spring course selection, you should also feel free to confer with Dean Ozment. If you have questions about the process, feel free to e-mail or make an appointment to see Dean Ozment soon.   Call 924-3350 or stop by Monroe 101 should you wish to schedule an appointment. Again, it can be difficult for me to schedule appointments via email.

Every year some new students discover that they have been blocked by Student Health for failing to submit a completed medical form or for not having the appropriate immunizations. Be sure to check SIS to see if you have a HOLD by Student Health. If so, contact them promptly (434-924-5362) so that you won't lose priority for spring course selection.

Looking Ahead
The last half of the semester always flies by, and if you have gotten off to something less than your usual strong performance, you may be interested in the following.

1) The withdrawal deadline is October 22. If you wish to withdraw below 12 credits, you may do so after meeting with Dean Ozment. Reducing your course load below 12 credits will result in an Academic Probation.  You can read more about this College rule on the College's web site. (Reducing your course load below 12 credits does not necessarily affect financial aid. Contact Student Financial Services if you have questions.) The College will NOT approve requests to withdraw from individual courses after October 22.

2) If you need additional help with your course work you should confer with your instructor. You may also try the following resources:
The Writing Center
The Math Tutoring Center in the Department of Mathematics
The Learning Needs and Evaluation Center

The University provides a range of other services in which new transfer students are often interested.

Study Abroad

Contact the International Studies Office on the 2nd floor of Minor Hall. Most transfer students find that they can fit in a study abroad term. Dean Ozment will be glad to confer with you if you have questions about fitting in a term abroad.

Career Center

Visit University Career Services (UCS). UCS can help you with internships and externships resources, resume and cover letter critiques, interest and career-related assessments, interviewing assistance, networking, and much more. Feel free to stop by during walk-in hours or schedule an appointment. UCS is located in Bryant Hall at Scott Stadium with a satelite office on the second floor on Monroe Hall.  Visit or call 924-8900 for more information.

Directors of Undergraduate Programs

If you are a second-year student, you should confer soon with the Director of Undergraduate Studies in the department(s) you are considering as a major. We ask you to declare your major before Spring Break. If you are having problems deciding which way to turn, let Dean Ozment know and she will be glad to work with you to help you make your decision.


If you are feeling stressed about making the transfer adjustment, consider calling the Smith Center for Counseling and Psychological Services at 243-5150. They have a number of support groups as well as individual counseling and are located in the Elson Student Health Building. Their services are confidential and free.

Library Services

The University of Virginia Library provides transfer students with access to the following resources and services: Real-Time Reference; Got a question? Need help? Chat online with a librarian during the afternoons and evenings. This service is available anywhere, on or off grounds; just look for "Ask a Librarian" button on Library pages, or connect directly at (When the service is closed, send an e-mail to [email protected], and a librarian will respond to your query.).

Research Tutorials: Would you like personalized, in-depth help with a research project? Schedule a research tutorial to meet one-on-one with a librarian at

Digital Resources: The U.Va. Library has some of the finest digital resources available anywhere. Search databases and retrieve full-text articles from the comfort of your dorm room. Locate images of manuscripts, maps, and rare documents. Download e-books for Microsoft Reader or your Palm Pilot. Borrow a digital camera and use video-editing software in the Robertson Media Center ... and much, much more.

The Library has many other services and resources to offer you; check out the Library home page for more information or simply ask! They will be happy to help you.

General Education Requirements

Clarification of Requirements:
One course (including cross-listed courses such as AAS 101 and HIAF 203) may simultaneously meet NO MORE THAN TWO AREA REQUIREMENTS. It may also satisfy the Second Writing Requirement and/or count toward a first major, second major, or minor. Be sure to check your records carefully and if you have any questions contact the College Registrar's Office (106 Monroe Hall, 924-8867) or Dean Ozment.

Remember that once you begin your studies here, you may NOT fulfill remaining area requirements with additional transfer credit. You must fulfill all remaining area requirements here at U.Va. The only exception is that students may complete the foreign language requirement by studying the language in a country where that language is native.

Useful Links:

College of Arts and Sciences Homepage
Department Homepages
Directors of Undergraduate Programs
Office of Orientation and New Student Programs

Additional Help

Academic Advising

Please feel free to call 924-4956 to arrange for a convenient time to discuss any questions you have with Dean Ozment. Alternatively, you may also visit Dean of the Day walk-in hours M-F from 2:30-4:00pm in Monroe Hall.

Peer Advising

When was the last time that you checked-in with your Transfer Peer Advisor? This time of year is the perfect time to reach out and schedule a time to meet for pizza or schedule a group study session.

Final words from Dean Ozment
The next several weeks will be crucial for your success. The pace of the semester will continue to accelerate until exams arrive. It is more important than ever to stay current with your readings and other assignments. If you are having trouble, do not simply hope things will improve. You must act. You must speak with your instructor(s) and advisor promptly. You must seek out tutorial assistance, form study groups, and draw fully upon your own and the University's resources. And you must not hesitate to make an appointment to see me. You are all capable of succeeding here. If you are not pleased with your progress so far, now is the time to seek help and make changes. Dean Ozment wishes you well for the rest of the semester.