Study Abroad Transfer Credit Form Instructions

1. After you find your desired program, list the courses you want to take on the College Study Abroad Transfer Credit Pre-Approval Form. You can access this form through your UVA Education Abroad application.

2. See if your courses are listed in the international equivalency database. If you are uncertain about the UVA course equivalency, leave that field blank and the transfer credit evaluators will fill in the appropriate class.  

3. Where possible, list both the course title and course number – some institutions will not have course numbers. 

4. Major or Minor Approval: Any courses you want to transfer for major or minor credit must be approved by your major or minor department. If you need major or minor credit for any courses, contact your department (usually the department Director of Undergraduate Programs) with the syllabi, or course descriptions if syllabi are not available. Your department must sign the form to approve any major or minor courses.  

5. If you hope to use coursework taken abroad to count toward UVA’s World Language Requirement, contact the department (usually the World Language Coordinator) with the syllabi, or course descriptions if syllabi are not available. You only need departmental approval if you take the courses to fulfill the World Language Requirement; departmental signatures are not required if you take the courses as electives. 

   NOTE: By request of the departments, the following languages require both pre and post approval, regardless of whether you are taking it for your major, minor, or World Language Requirement: Chinese, Japanese, Korean, Arabic, Russian.

6. Once you have any necessary departmental approvals, either send your form to collegestudyabroad@virginia.edu for approval of elective courses and final, overall approval, or come to Monroe Hall during walk-in office hours.

7. Once your form has been signed by a transfer credit evaluator, it will be returned to you so you can turn it in with your application, by emailing it to UVA Education Abroad at studyabroad@virginia.edu.  

Due to many factors, most students need to change their pre-approved schedule once they are abroad. Follow the steps below to get new courses approved.

Final Credit Approval (Required):

• Submit the Form: Use the College Study Abroad Final Credit Approval Form to get approval for any new or updated courses you take abroad. Our office will email you a reminder with this form attached. Ensure the courses on this form match those you are officially enrolled in.
• Course Updates: Courses approved on your Pre-Approval Form will still need to be listed on the Final Credit Approval Form. If a course has already been approved, it doesn't need to be approved again. However, any new courses must be approved. Any changes to Major, Minor, or World Language courses must be approved by their respective departments. 

1. First, we ask for your patience as it takes a while for international credit to both arrive and get posted.  

2. Check with the institution where you studied abroad to make sure they will send an official transcript. Please note that we cannot accept PDFs sent via email. PDFs sent via email do not constitute an official transcript. However, electronic transcripts are accepted if sent through a secure delivery platform such as Parchment, myEquals, etc.

3. If the only way to get an official copy of your transcript to UVA is to have a paper copy sent, please be sure they are sent to the address below:   

   International Transfer Credit Evaluator
   248 McCormick Road 
   P.O. Box 400133 
   Charlottesville, VA 22904 

4. Reminder: You should have submitted the College Study Abroad Final Credit Approval Form while you were abroad. If you did not, please submit it now. This form is essential for verifying and finalizing your transfer credits.

5. Departmental Post-Approval (If Required):
   If your department indicates on your Pre-Approval Form that they require Post-Approval for your courses, then you must submit the Department Post-Approval Form to your Major, Minor, or Foreign Language department upon your return. If you are not having any courses transferred for major or minor credit, or you have not taken a language course that requires post approval, you can skip this step. 

Questions? Email collegestudyabroad@virginia.edu