Small Research and Travel Grants

How do I apply?

Students apply for Small Research & Travel Grants through AcademicWorks, an online scholarship management system.

Please navigate to the Small Research & Travel Grant application and login using your Netbadge credentials to access the application. 

If you would like to submit a SECOND small research and travel grant application, please use this link: Additional Small Research & Travel Grant application.  Only use this link if you have already submitted one application for the term but you have a second research or travel request. 

Do I need to include a budget?

Every grant application must include a detailed and itemized budget. Applicants must upload the CLAS Grant Budget Template saved as a PDF file using the filename CLAS Budget_lastname_first initial_20XX.pdf (where XX indicates application year).

Document

CLAS Grant Budget Template (193.37 KB)

 

What if my project involves travel abroad?

If your project involves travel abroad, you must start the International Studies Office clearance process before you submit your application and you must have their final travel clearance before grant award funds may be distributed to you.

What if my project involves Institutional Review Board (IRB) approval?

If your project requires Institutional Review Board (IRB) approval, you must have final IRB approval before grant funds will be distributed to you.

Can I submit two applications for funding in the same application cycle?

If you would like to submit a SECOND small research and travel grant application, please use this link: Additional Small Research & Travel Grant application.  Only use this link if you have already submitted one application for the term but you have a second research or travel request. 

• Conference Travel: If you are seeking funds to travel to a conference to deliver a conference presentation, include your conference presentation acceptance notice that shows your name as a presenter with your application. Upload the receipt for your conference registration. If you have not been accepted as a presenter by the Small Grants application cycle deadline, simply wait until the next cycle in the fall/spring. If your presentation has not yet been accepted, it will not receive funding.
• Budget: Please include a detailed budget that has clear itemization. Upload price quotes for all equipment and research supplies. Read here about how to itemize travel: https://uvafinance.virginia.edu/travel-planning. If you are requesting funds for air travel, attach your receipt if you have already travelled OR a dated price quote from 2 different airlines. Attach receipts OR price quotes for train/bus travel and lodging. For auto travel, attach a mapquest map to show mileage and use the current IRS mileage rate. Upload the receipt for your conference registration. Upload meal receipts or use the UVA state per diem rate for meals and show itemization at the specific location. If your project requires more than $1,500 in funds (i.e., the maximum the Small Grants give out to any project), detail the entire budget and then highlight which items you expect the Small Grant to cover.
• Letters of Support: Letters of Support are not merely endorsements of you as a student. They need to come from UVA faculty who have background relevant to the project and who have specific knowledge of your project as your mentor. 
• Individual grant applications should not include asks for separate events (for example, conference travel and a research project). Submit separate applications for each specific event or project.
• Group Projects: If more than one student is seeking Small Grant funds for a single research project, each student must submit a separate Small Grant application.
• Small Grants may not be used to fund travel for or related to internships, nor used in conjunction with coursework, certificate programs, or workshops.

Incomplete applications or applications that do not follow submission guidelines will not be considered.