Leave of Absence and Withdrawal

Introduction

This page defines the criteria for a Leave of Absence and Withdrawal from the Univerisity. All requests for Leave of Absence must be filed prior to the first day of the semester. As of the first day of class in a semester, students wishing to leave the University must withdraw and will forfeit part or all of their tuition depending on the timing of the withdrawal.  

Applying for a Leave of Absence

Students who plan to be away from the University in a future semester (or semesters) should file for a Leave of Absence using the eForm in their SIS Student Center. Students may be on an approved leave for up to two semesters. All students returning from a leave must apply for readmission to the College of Arts & Sciences.

Withdrawal from the University: General Conditions and Requirements

With the approval of your Association Dean, you may withdraw from the College for personal or medical reasons. Students taking a medical withdrawal are encouraged to meet with someone in the Department of Student Health prior to leaving the University (see Medical Withdrawal below).

If you withdraw during the last 10 class days immediately preceding the Final Examination period, you are not permitted to re-enter the College the succeeding semester (see the College calendar for specific dates). 

Students may withdraw from the College before the conclusion of a semester only if they fulfill the following requirements:

  • Students under the age of 18 must give notice to their parents or legal guardians of their intention to withdraw. Evidence of this notice must be provided at the time of withdrawal.
  • Applications for withdrawal must be made in writing to the student’s academic dean’s office and must be approved by the dean.

Failure to comply with the above regulations will subject a student to suspension from the University by the Vice President for Student Affairs. Any student who leaves without having obtained permission is recorded as having been suspended with a grade of F recorded for each course.

Notes:

1.Students who withdraw from the University voluntarily will have the notation "withdrew (date)" recorded on their permanent academic record and will receive a grade of W in their courses.
2. Students who withdraw within 10 class days immediately preceding the final examination period are not permitted to re-enter the College for the succeeding semester nor to present transfer credit earned during the same time.
3. Check with the Financial Aid office to determine how your withdrawal will affect your financial aid. A partial refund of tuition and fees is available depending upon when during the semester you withdraw.
4. All students who withdraw must apply for readmission to their dean’s office.

Medical Withdrawal from the University

When students withdraw from a semester, a grade of W (withdrawal) is entered for each course in which the student was registered. Students taking a medical withdrawal are strongly encouraged to contact the Department of Student Health before they leave. Medical clearance from the Department of Student Health is required for readmission.

In very unusual medical circumstances, documented by professional certification, a College student has one semester in which to petition for a retroactive medical withdrawal. If approved, all grades convert to Ws and the student is obliged to be absent for a full semester before resuming full-time study.

All students who withdraw must apply for readmission to their dean’s office.

Enforced Withdrawal

Students may be forced to withdraw from a class or the University for

  • Habitual delinquency in class
  • Habitual idleness
  • Any other fault that prevents the student from fulfilling the purpose implied by registration at the University

Students who are forced to withdraw from the semester will have the notation "Enforced Academic Withdrawal (date)” entered on their permanent academic records. A grade of W (withdrawal) will be entered for each course in which the student was registered.

Students who were forced to withdraw must apply for readmission to their dean’s office in the same manner as suspended students.

Studying Abroad

Students who wish to study abroad in an accredited program or at an accredited foreign university must apply through the International Studies Office.

While studying abroad, a student must register at the University of Virginia as a non-resident and pay a non-resident fee; this indicates that he or she is pursuing educational interests elsewhere.

Students registered for an approved leave may pre-enroll for courses and do not have to apply for readmission to the University, although they must notify their dean’s office or the International Studies Office of when they intend to return.

Exclusion from Courses

A student who is making no progress in a course, or whose behavior is detracting from the course, may be excluded from that course by the dean with a grade of W or F.

Students have five calendar days following written notification of this exclusion in which to appeal. Until the final disposition of the appeal, the student is considered enrolled in the course. The appeal goes first to the chair of the department and then to the Associate Dean for Academic Programs.

Until the final disposition of the appeal, the student will continue to be enrolled in the course and may continue to attend classes with the approval of the dean and the instructor.