Forms

NOTE: The College of Arts & Sciences no longer accepts course action forms. All enrollment changes must be made using SIS. This includes adding courses for which instructor permission is required (via the SIS permission list) or for which the instructor has agreed to override a full class, wait list, course pre-requisite, or other restriction (via ad-hoc permission in SIS). The only exception is for enrolling under or changing to the AUDIT grading option, for which students should submit a Course Data Change Form.

We now use DocuSign for almost all of our forms; forms with a live link are available online below. Some forms still remain in .pdf format and you can fill these out online (save a copy for your records) or print/fill out/scan them and email them to the appropriate party for next step (instructor, faculty, Association Dean, or College staff member). DO NOT MAIL OR EMAIL FORMS THAT ARE AVAILABLE THROUGH DOCUSIGN! Follow the directions for the form and submit through DocuSign.

Depending on which web browser you are using, you may need to close out your current web browser and try a different one. UVA systems are optimized for Chrome, so try that one first.

 

Form Form Use
Certification of Enrollment and Degree

The official provider of enrollment and degree certifications for the University of Virginia is Credentials Inc. Certifications can be used for insurance companies, scholarships, military IDs, good student discounts, prospective employment, and all other services that require proof of being enrolled at UVa or having received a degree. See the Registrar's Office website for more information.

Course Data Change Form for Auditing Class (DocuSign)

This form will open on January 2, 2024 by 4:00pm.

The deadline for this form for a Spring 2024 course is 11:59pm on January 31, 2024. Forms must be submitted and approved by the instructor by the deadline. Forms which are not approved by the instructor by the deadline will be voided.

To enroll in a class under the "AUDIT" grading option or to change the grading option of a class to "AUDIT," A&S Undergraduates must submit this form via DocuSign before the ADD deadline. *Students will not be permitted to AUDIT a class unless there are seats available in the class.

Note: All other enrollment changes must be made using SIS. This includes adding courses for which instructor permission is required (via the SIS permission list) or for which the instructor has agreed to override a full class, wait list, course pre-requisite, or other restriction (via ad-hoc permission in SIS). The only exception is for enrolling under or changing to the AUDIT grading option, for which students should submit a Course Data Change Form before the ADD deadline. Enrollment changes (including swapping sections or changing grading options) that occur after the ADD deadline will need to be requested via the Late Schedule Change Request form on the College Forms page and may incur an enrollment penalty.

Credit Hour Overload Request (DocuSign)

This form will open on January 2, 2024 by 4:00pm.

The deadline for this form for a Spring 2024 course is 11:59pm on January 31, 2024. Forms which are not submitted by the deadline will be voided.

Overloads will only be processed if there are open seats in the course listed on the submitted form. For classes that require Instructor Permission AND have open seats, you will need to request and receive permission in SIS to enroll. When you submit this form please ensure that you attach the email(s) from the Student System confirming that the instructor has granted you Ad Hoc or Instructor permission.

Processing overload forms is an intensive and time-consuming process. Please do not submit overload requests unless you are satisfied with the schedule that you are requesting. Requests to swap an already-overloaded schedule may not be approved. Also, because they take time seats that were available when you submitted the form may not be available when we process the form. We will not add you to a class that is full. With that in mind, please consider submitting classes for overload that have lots of available seats.

Students who wish to request permission to enroll in more than 17 credit hours in a semester should complete a Credit Hour Overload Request. Students may request permission to enroll in up to 21 credit hours; enrollment in more than 21 credit hours in a semester is not permitted. NOTE: Your approval is only for the class listed on the form. Also note that processing forms can take a few days. If you have not heard from The College (either from an email directly from staff or your dean or via a DocuSign notification email), please reach out to our office to check on the progress. DO NOT submit a duplicate form, as this will cause your original form to take longer to process. Once you have been notified your class has been added make sure to reach out to the instructor to ask them to add you to the Collab site so you can access the course materials. 

Please review the preview of the form below to see what information you'll need to complete BEFORE starting the DocuSign process (required fields are highlighted in yellow on the preview). Please note: this form is not for submission. Credit Hour Overload must be submitted via DocuSign.
--Preview PDF--

Declaration of Major and Minor Form (DocuSign)

Please start the declaration process by visiting the Declare a Major/Minor Contact page and find the department you would like to declare a major in. Contact the person listed for the department via email to determine what steps you need to follow to declare a major.

Declaring a Minor: Please reach out to the deparment contact to determine what steps you need to follow to declare a minor. Not all departments use the DocuSign form.

A major must be officially declared before a minor can be declared.  If you are still undeclared in SIS, you may not declare a minor.

Please review the preview of the form below to see what information you'll need to complete BEFORE starting the DocuSign process (required fields are highlighted in yellow on the preview). Please note: this form is not for submission. Declaration of Major or Minor must be submitted via DocuSign.

DO NOT USE THIS FORM FOR SUBMISSION! THIS IS FOR PREVIEW ONLY! --Preview PDF--

Defer Declaring a Major (DocuSign)

Please start the deferral process by visiting the Declare a Major/Minor Contact page and find the department you would like to defer declaring a major in. Contact the person listed for the department via email to determine what steps you need to follow to declare a major.

You will need to know who your Association Dean is to complete this form. If you are unsure of who your Association Dean is, please visit the UVA eAdvising portal at https://advise.sites.virginia.edu/ and click on the Advising tab to the left. Your Association Dean should be listed at the top of the page.

Students who cannot declare their first major by the beginning of their fifth semester may use this form to defer their declaration for ONE semester only. No student is permitted to enroll for a sixth full-time semester without having declared a major.

Deferrals are currently only being accepted for students who will be in their fifth (5th) semester in Spring 2024. No other semesters are currently eligible for deferral.

Delete a Major or Minor (DocuSign)

This form is used to delete a second major or a minor, or to change a major to a minor. You may not switch first and second majors unless the second major you are declaring is a BS program.

Discontinue Forum (DocuSign)

This form is used by students who elected to participate in a Forum to complete their College area requirements, should they decide to discontinue their participation in the Forum. Students must meet with their Association Dean, who approves their withdrawal from the Forum, before returning this form to 101 Monroe Hall.

Discontinue New Curriculum

This form is used by students who elected to join the New College Curriculum to complete their College general education requirements, should they decide to discontinue their participation in the New College Curriculum. Students must meet with their Faculty Advisor and their Association Dean, who approve their withdrawal from the Curriculum, before returning this form to 101 Monroe Hall.

Engagement Swap Form (DocuSign)

THE DEADLINE TO SUBMIT AN ENGAGEMENT SWAP FOR SPRING '24 HAS NOW PASSED

Complete this form to request an Engagement (EGMT) course swap only in the following scenarios:

  1. You are requesting a Q1 Course swap after the Engagement Swap Deadline of Jan 23
  2. You are requesting a Q2 Course swap after the normal Add/drop Deadline of January 31 (Deadline to swap Q2 course is March 15)
  3. You are requesting to swap an Engagement and are currently enrolled in more than 17 credits
Faculty Advisor Change Request (DocuSign)

You may request to change your faculty advisor or major advisor using this DocuSign form.

Final Exam Postponement (DocuSign)

Students may be allowed to postpone a final exam until later in final exam period with the consent of the course instructor under the following conditions:

  • Three exams scheduled on two consecutive days.
  • Four or five exams scheduled on two consecutive days.
  • Two exams scheduled at the same time.
  • Serious and extenuating other circumstances.

 Early exams are never permitted. To request an exam postponement, submit the DocuSign Form Request for Exam Postponement, with the instructor's recommendation and signature. The Dean's Office will review your request and will notify you and your instructor only if your request is denied.

First Writing Requirement - Advanced Placement (FWR+) Form (DocuSign)

Many courses that satisfy the College's First Writing Requirement for advanced placement students (see form for details) are not designated in SIS as fulfilling the First Writing Requirment. Eligible students who are enrolled in or have completed such a course can use this form to have the instructor certify their completion of the requirement.

Incomplete Grade (Extension of Time) (DocuSign)

The deadline for this form for a Fall 2023 course is 5:00 PM on December 15, 2023. Forms must be submitted and approved by the instructor by the deadline. Forms which are not approved by the instructor by the deadline will be voided.

To request an incomplete grade to complete class requirements, you must submit a Request for an Incomplete Grade Form, with the instructor's signature.

Interdisciplinary Major Application

To apply for the Interdisciplinary Major Program please email all of the following items as a single pdf form to Dean Shawn Lyons in Monroe Hall.
FOR SPRING 2021 SEND APPLICATION FORMS TO Dean Shawn Lyons.

  1. the application;
  2. a written proposal outlining your project;
  3. a list of courses related to your field with a total of 30 credit hours;
  4. a brief description of your interdisciplinary major thesis;
  5. a current transcript.

Upon receiving an offer of admission to the program, you must submit a formal Declaration of Major form signed by the Chair of your Interdisciplinary Major Program.

Intra-University Transfer Application

Transfer to the College of Arts and Sciences from another undergraduate school at the University of Virginia is not automatic. To be admitted to the College, you must meet the criteria and follow the application procedure established for students transferring from your current school of enrollment. Click here for information. 

Intra-University Transfer Worksheet

Transfer to the College of Arts and Sciences from another undergraduate school at the University of Virginia is not automatic. To be admitted to the College, you must meet the criteria and follow the application procedure established for students transferring from your current school of enrollment. Click here for information. 

Late Schedule Change Request (DocuSign)

To request an enrollment change after the applicable deadline, students must submit a Late Schedule Request. Follow the instructions on the form. Please make sure to have an unofficial transcript and any supporting documentation ready for upload before starting process.

Please review the preview of the form below to see what information you'll need to complete BEFORE starting the DocuSign process (required fields are highlighted in yellow on the preview). Please note: this form is not for submission. Late Schedule Change Requests must be submitted via DocuSign.

--PREVIEW PDF--

Part-Time Status Request (DocuSign)

To request permission to enroll part-time for a semester, defined as no more than 6 credits, complete the Request for Part-Time Status Form. Questions about this process, and about the implications of being a part-time student, should be directed to your Association Dean

NOTE: Student athletes ONLY need to use a different form; please email Dean Luedtke or Dean Eaker to request the link.

Reduced Course Load Request (DocuSign)

This form will open on January 2, 2024 by 4:00pm.

This form must be submitted by 11:59 PM on the DROP deadline for the course you are requesting to drop. If you are not requesting any course drops, the form must be submitted by February 1, 2024.

Full-time students in the College of Arts and Sciences completing fewer than 12 credits in a semester are considered to be carrying a reduced course load and will be placed on academic probation. Enrollment in fewer than 12 credits is permitted under extraordinary circumstances and only with the permission of the student's Association Dean.

Students in their final semester may appeal to their Association Dean for a reduced course load without incurring academic probation (full tuition and fees will be applied). Student athletes should email Rachel Most for the appropriate link.

Research Travel for A&S Undergraduates

Please review document before you begin DocuSign process. You will need to complete a justification for your proposed travel, along with a health and safety plan and attach the document(s) to the DocuSign form.

Once you have reviewed the form and completed the required documentation you can begin the DocuSign process to complete your petition by clicking on the link to the left. Please make sure you know who your Director of Undergraduate Programs is as you will need that information to complete the petition. 

Second Writing Requirement (DocuSign)

The Statement of Completion of the Second Writing Requirement needs to completed only if the course used to fulfill the requirement is NOT listed on SIS as doing so. Students are encouraged to complete the Second Writing Requirement by the end of their sixth semester. *Please note that you must now attach a syllabus for the class that you're trying to use as a Second Writing Requirement. 

Student Information Form

For new first-year and transfer students only.

For purposes of academic advising, every entering College student is required to complete a Student Information Form. This information will be used only by your Academic Advisor and/or your Association Dean. All information is entered on a secure web site. Please be sure that all information entered is accurate.

You will be asked to write two 100-word paragraphs about (1) your academic interests and goals and (2) your academic strengths and weaknesses. Provide any additional information you feel may be of value to your advisor. You may want to prepare the answers ahead of time so that your form does not time out. Completing the form will take approximately 15 minutes. Once submitted, the form cannot be changed or updated.

If you have problems accessing the site or submitting the form please write to [email protected]

The 6000 Form: Enrollment in Graduate-Level Courses (DocuSign)

This form will open on January 2, 2024 by 4:00pm.

The deadline for this form for a Spring 2024 course is 11:59pm on January 31, 2024. The form must be approved by the instructor, and the DUP/Chair by the deadline. Forms which are not approved by the DUP/Chair by the deadline will be voided.

The College, with very few exceptions, adheres to the University's course numbering system. Undergraduates are not to enroll in courses numbered higher than 5999. To request an exception, you should complete and submit the 6000 Form. Any other enrollments in courses numbered higher than 5999 will be cancelled.

Time Conflict Override Form (DocuSign)

This form will open on January 2, 2024 by 4:00pm.

The deadline for this form for a Spring 2024 course is 11:59pm on January 31, 2024. The form must be approved by BOTH instructors by the deadline. Forms which are not approved by both instructors by the deadline will be voided.

Students in the College of Arts & Sciences may not enroll in two classes that meet at the same time. However, if there is an extenuating circumstance that requires you to enroll in two courses that meet simultaneously, you may complete the Time Conflict Override form to request permission to enroll in both courses.

Transcript Request: U.Va.

You can request your official U.Va. transcript in three different ways: on-line, by mail, or in person. See the Registrar’s Office website for more information.

Transfer of Credit - Elective (DocuSign)

Use this form to request approval to transfer credit from a U.S. institution to count as elective credit toward your degree. Before submitting a request, please review the College's policy on transfer credit. Transfer credit from courses taken after your first term of enrollment at UVA is not eligible to satisfy general education requirements.

Students must obtain permission from the College to enroll in courses at another institution and transfer academic credit back to the University to apply toward their degree program. This is done by submitting a Request for Transfer of Credit Form prior to enrolling in courses for transfer. Detailed eligibility requirements, guidelines and instructions are on the form.

Transfer of Credit - Major or Minor (DocuSign)

Use this form ONLY to request transfer credit from a U.S. institution to count toward a major or minor that you have already declared. All other domestic transfer credit must be requested using the “Transfer of Credit – Elective” form. Before submitting a request, please review the College's policy on transfer credit.

Students must obtain permission from the College to enroll in courses at another institution and transfer academic credit back to the University to apply toward their degree program. This is done by submitting a Request for Transfer of Credit Form prior to enrolling in courses for transfer. Detailed eligibility requirements, guidelines and instructions are on the form.