University of Virginia College of Arts & Sciences undergraduate students select courses for the upcoming semester during the pre-enrollment period (typically November for spring classes and April for fall classes). The following steps are a guide to best practices when building a course schedule.
Students may not late register and enroll in classes after the add deadline for the semester.
Advising for spring 2018 course selection begins on March 26 and runs through April 6. All students are limited to 15 credits until the end of enrollment (November 10).
To see if your advisor is using the online calendar go to https://advise.sites.virginia.edu/.
Check the Academic Calendar for College deadlines related to advising and class drop, add and withdrawal. The College takes deadlines very seriously so check the calendar and your enrollments regularly (strongly recommended). You are bound to the deadlines of the course's school of enrollment.
- Log into U.Va.'s SIS (Student Information System). See how to use SIS.
- Check your Academic Requirement (AR) report (if you need help understanding your AR form, watch the AR demo). AR lists all the courses which you have completed or in which you are currently enrolled. The AR report shows:
- Degree, major and minor requirements completed
- Requirements remaining
- A list of the courses that fulfill remaining requirements
- Make a plan to satisfy degree requirements for the College of Arts & Sciences.
Other considerations to help you identify courses you need:
- Course prerequisites
- Class section restrictions
- Requirements to transfer out to other University of Virginia schools
Errors in your Academic Requirement (AR) report that relate to College area and competency requriements should be brought to the attention of the College Registrar in 138 Monroe Hall. Errors in your major or minor requriements should be reported to the department.
Most College of A&S students take 15-16 credit hours, which is usually five courses.
- Check the Schedule of Classes in SIS to see what is being offered in the upcoming semester.
- Select several alternates for each of your top choices. Some classes fill up quickly, so there may be occasions when you will have to enroll in an alternate course. Place all courses you may want to take into Shopping Cart. The College suggests that you do NOT use the planner.
- Include discussion sections and labs as you select your classes. Select zero-credit labs, drills and discussions where required. You must follow the same procedure to select these as you do any other class.
The College also provides the following documents to help you make your couse decision:
- Schedule an appointment with your faculty advisor to review your course selections and your academic progress. Contact your advisor directly if he/she has not created an electronic calendar. You can find the name of your advisor(s) on your Student Center in SIS.
- Bring your laptop or a paper copy of your most recent Academic Requirements Report with you when you meet with your advisor.
- Remind your advisor to release your advising hold after your meeting. You can view your enrollment date and time in the SIS Student Center.
- Read more details in the advising overview about
- Faculty Advisors
- Association Deans
- Additional advising resources
- Enroll in courses using SIS beginning on the date and time listed in your Student Center; enrollment starts on April 3.
- Make any schedule changes (add, drop, withdraw)
- Make any changes to your grading options (credit/no credit (CR/NC), audit) by the add deadline.
- After you have enrolled in courses, verify the accuracy of enrollments (item #6 below) before the drop deadline.
College students have eight full-time semesters (fall, spring) to complete their degree and it is the responsibility of each College student to track their progress toward the degree using the Academic Requirements Report. Students should be sure that they are on track to graduate on time in terms of College requirements, major and minor requirements, credits earned, GPA, etc. It is strongly recommended that students check their AR Report on a regular basis and before and after any enrollment changes (add, drop, withdraw, etc.) are made.
Questions about or problems with College requirements should be directed to the Office of the College Registrar (138 Monroe Hall); questions on major or minor requirements should be directed to the department.
a. To view all classes in a department, use DEPARTMENT and one other search field. Undergraduate, MAIN campus or credits (0 and 6) are good additional search criteria.
b. To find classes for the upcoming semester, use SEARCH FOR CLASSES in your Student Center (do not use the Course Catalog).
c. In advance of your appointment time, you can start placing courses you might want to take in your SIS SHOPPING CART.
Using SWAP and EDIT: To fully understand the swap and edit functions, watch the SIS help demos.
When to Swap; When to Edit
- To drop one class and add another simultaneously, use the SWAP function.
- To switch a discussion/lab section for a class in which you already are enrolled, and the new discussion/lab is open, use the EDIT function.
- To switch a discussion/lab section for a class in which you already are enrolled, and the new discussion/lab has a wait list, you can use the swap function, but you will lose your place in the lecture. If the lecture is full, you will have to go on the wait list.
- To switch a discussion/lab section for a class in which you are waitlisted, drop or swap the original wait list request. You will lose your place in the lecture wait list.
It is your responsibility to:
- Check your schedule for errors
- Make any necessary changes, such as dropping courses you are not attending, or adding courses you are attending by the stated deadlines
- Verify the accuracy of your enrollments in SIS each time you make a change
Your Status as a Student
You are considered an enrolled undergraduate UVA Arts & Sciences student at the University of Virginia if you have
- enrolled in at least 1 credit;
- paid your tuition bill;
- have no holds.
Cancelled and Rescheduled Classes
It sometimes happens that the College has to cancel or reschedule a class after enrollment has occurred. College students who need assistance when a class is cancelled or moved (for any reason) should contact their academic advisor, the Director of the Undergraduate Program and/or their Association Dean.
The low enrollment course policy can be found here.
Denied Enrollment and How to Clear Holds
If you have a hold you will be unable to enroll in classes. If this hold is in place on the first Friday of the semester, you will be disenrolled and dropped from all your classes. As applicable, your University of Virginia ID card will be deactivated, and UVA Housing, UVA Dining, Cavalier Advantage and all other student privileges will be unavailable.