Grade Audit
At the end of each semester the Association Deans check each College student's overall record to see if the student is in Good Standing and making satisfactory progress toward their degree. This review is to make sure that students are made aware of any academic problems. The Deans then counsel the student and/or apply any academic sanctions that are warranted (e.g., academic warning, suspension).
Good Standing
Full-Time Students
Full-time College of Arts & Sciences students are considered to be in Good Standing at the end of a semester if, in that semester, they:
- Completed at least 12 credits of course work
- Earned a minimum GPA of 1.8
- No more than one grade below C- (NC and U count as grades below C-).
Full-Time Students on an APPROVED Reduced Course Load
Only students with approved SDAC Accommodations or the permission of their Association Dean in their final semester may carry a reduced course load (7-11 credits) without incurring academic warning.
Approved students are considered to be in Good Standing at the end of a semester if, in that semester they;
- Earned a minimum GPA of 1.8
- No more than one grade below C- (NC and U count as grades below C-).
Part-Time Students
Part-time College of Arts and Sciences students are considered to be in Good Standing if they achieve at least a 1.800 grade point average for the semester. Part-time students who fail to attain a 1.800 semester grade point average incur Academic Warning. Part-time students are not eligible for Dean's List.
Good Standing and Declaration of Major
To remain in Good Standing, students who have completed four semesters of work must be in a major or have completed the Deferral of Major Form (which is good only until the end of the fifth semester). No student will be permitted to enroll for a sixth full-time semester without a major.
If a student is discontinued as a major for poor academic performance (as determined by a department or an interdepartmental program), then that student must gain immediate acceptance in another major in order to register as a full-time student. Students who lose their Good Standing in a major, may not register for another full-time semester until they either regain Good Standing and/or successfully declare another major.
Satisfactory Progress Toward a Degree
In order to enroll for a fifth semester, students must have earned at least 54 semester hours (includes approved summer, transfer, AP, IB and dual enrollment credits).To enroll for a seventh semester, students must have earned at least 84 semester hours (includes approved summer, transfer, AP, IB and dual enrollment credits).
Students are limited to eight full-time terms (fall/spring) and may not enroll in a ninth semester except under very special circumstances.
Declaring A Major: Students must declare a major at the end of the fourth semester. Students may defer declaring a major at the start of the fifth semester.No student may begin a sixth full-time semester with a declared major on record in SIS.
Barring unusual circumstances, and with the written approval of the Dean's office, students who have completed the allotted eight full-time semesters must complete any remaining degree requirements in
- Summer Session, and/or
- January Term and/or
- as a part-time student. College students are permitted to take up to 16 credits on a part-time basis toward the degree. No more than six credits may be taken in a given part-time semester.
Notes:
- Students with a cumulative GPA of less than 2.000 may not take any classes during summer, fall, spring or any inter-session terms away from U.Va.
- Students with a cumulative GPA of greater than 2.000 may attend Summer Session elsewhere; they must have the courses approved by the College Transfer Credit Evaluator by completing the Request for Transfer of Credit Form.
- Any student whose enrollment is blocked due to low hours will not be permitted to register until they have verified by official transcript that they have earned the appropriate number of credits.
- Students entering from secondary school must complete the requirements for the Baccalaureate degree within eight regular (fall, spring) semesters.
- Transfer students have proportionately fewer semesters depending upon the number of semesters completed prior to admission. Policies on transfer of credits are available here.
Academic Warning
Students who do not meet standards for Good Standing in a fall or spring term incur academic warning. The notation "Academic Warning" is placed on the advising transcript for the semester in which the warning was incurred. A student on warning is expected to meet with his or her Association Dean no later than the add period of the ensuing semester. Students on warning are strongly urged to devote more time to their academic work and are referred to academic support services. Use the College Academic Success Plan (CASP) Form to help develop a plan for academic success.
Part-time College of Arts and Sciences students are considered to be in Good Standing if they achieve at least a 1.800 grade point average for the semester. Part-time students who fail to attain a 1.800 semester grade point average incur Academic Warning. Part-time students are not eligible for Dean's List.
Students on Academic Warning who withdraw or take a leave of absence are eligible to re-apply for admission. They return on Academic Warning and must attain Good Standing or face suspension by virtue of two consecutive semesters on Academic Warning.
New students who earn academic warning in their first year at UVA—whether first-year students or transfer students—are required to enroll in a one-credit academic support class in the following semester.
Suspension
Students are subject to suspension after incurring academic warning in two consecutive semesters or after only one semester if they fail to earn at least nine grade points in that semester. One full fall term and one full spring term must elapse before they are eligible to apply to return to the College.
With a first suspension, one full fall term and one full spring term must elapse before a student may apply to return to the College, Summer Session included. The student's Association Dean will consider the application for readmission when the student can document that he or she has overcome the difficulties which led to the suspension. Students under suspension forfeit commitments of financial aid. Suspended students may not apply hours from other institutions toward their U.Va. degree.
A second suspension is regarded as permanent and a student may not return to the University of Virginia.
When warranted, the Dean is authorized to hold a suspension in abeyance and permit students who would otherwise be suspended to continue under specific conditions. After the semester has concluded, the student's academic standing will be evaluated and the appropriate academic discipline, if required, will be imposed. Students on a Suspension in Abeyance are not eligible to study abroad; they must first regain Good Academic Standing.
Students may not earn credit elsewhere for transfer back to the College while on any kind of suspension - academic, disciplinary, honor, etc.
Suspension Appeals
Students have the right to appeal a suspension. Adverse decisions by the Dean may be appealed to the Committee on Faculty Rules, a committee comprised entirely of College Faculty members and not Association Deans.
Appeal letters and supporting materials should be sent or delivered to the student's Association Dean in Monroe Hall who will submit the appeal packet to the committee. Appeals should include a written recommendation from a Faculty Advisor or the Director of the Undergraduate Program as appropriate.