Transfer Student Newsletter: February 2020


Transfer Association News

This newsletter provides you with some important information to help you succeed in your transition to the College. We hope that you will read it, bookmark it, and refer to it as you need. We know that successful students are well informed about opportunities and policies in the College, that they are in frequent touch with their advisors and their Association Dean, and that they both formulate and keep to an academic plan.

Summer Study Abroad Opportunities 

Three Direct Credit Study Abroad Programs in Berlin, Cape Town, and Lisbon are now available to all undergraduate students. What is a direct credit study abroad program? At UVA, direct credit for a study abroad program means that you are enrolled in UVA courses created by UVA faculty with other UVA students in classrooms that are located in another country. Direct credit is not transfer credit - the grades for these courses appear on your transcript, influence your GPA, and may be used to satisfy general education requirements or major/minor requirements. For most transfer students, direct credit is the preferred study abroad route. 

Students enrolled in these new study abroad programs earn 6 to 10 credits from UVA during the summer months. The program in Cape Town is composed of two parts – a liberal arts component led by UVA faculty designed to provide students with a deep understanding of the South African context; and a “boot camp-style” practicum that immerses students in topics such as data science, product management, or digital design. The programs in Berlin and Lisbon offer a 6-credit liberal arts seminar with a boot camp focus on a topic (such as full stack coding) informed by liberal arts coursework and hands-on experience. These study abroad programs combine liberal arts study, critical skills development, and practical work experience in a global context. Transfer students are highly encouraged to investigate these opportunities on the International Studies Office's website ( and by contacting a Study Abroad Advisor (

Academic Advising in the College

When was the last time that you met with your faculty advisor? Faculty advisors mentor undergraduate students about navigating the university, choosing majors, developing graduation plans, research projects, study habits, and graduate school planning. But your faculty advisor cannot support you unless you let her/him know you. Because transfer students spend less time at our university, it is more important for transfers to visit their faculty advisors frequently. If your factuly advisor does not know you well, use this semester to build that professional relationship. Students will find the name of their advisor in their SIS (Student Information System) Student Center. Please contact Dean Ozment if you are unable to find the name of your faculty advisor in SIS. For more information about Academic Advising in the College of Arts & Sciences, please see the following website:

If you wish to change your faculty advisor, please see the following website for instructions:

If you are new to the College of Arts & Sciences and haven't already met with your faculty advisor, then you should contact him or her to schedule a convenient time to confer. If you are a third-year student and you haven't declared your major yet, you should have conferred with the undergraduate director in the department in which you plan to declare. Third-year transfer students are assigned faculty advisors when they declare their majors.

Newly arrived third-year transfer students have until March 1 to declare a major OR defer declaring. Forms for declaring or deferring are in 101 Monroe Hall. Both require a visit to the undergraduate director of the department in which you plan to declare. If you are a third-year student and you miss the deadline, you will be blocked from selecting courses for the fall semester until you submit one of these forms, and will be among the last students to enroll. If you miss the deadline, you will lose your priority for fall course selection. Remember also that no student may continue to the second semester of their third year without having declared a major in the College. If you have not yet selected a major or learn that you do not qualify for your preferred major, please schedule an academic advising meeting with Dean Ozment.

Second-year students should explore different majors by finding out about the prerequisites for declaring, the minimum GPA for acceptance or minimum grade accepted in courses toward the major; the number of credits required; whether or not a thesis is required; and how many courses are required and how many are electives. Talk to the Directors of the Undergraduate Major Programs and ask about career opportunities; who does major advising; and what previous graduates are doing now. It is your responsibility to research academic opportunities within the College and seek appropriate advice from our faculty. You are welcome to discuss your plans with Dean Ozment.

Dean Ozment hopes as well that all Spring mid-year transfer students will make an appointment to see her to introduce yourself and to let her know about your academic plans at U.Va. You may set up an appointment to meet with her by calling 924-3350 or visiting 101 Monroe Hall. Her office is in Monroe Hall 204.

Area Requirements

Plan to check your requirements and the accuracy of your records on SIS. Click on the "Academics" tab in your SIS Account and select "Academic Requirements." Remember that once you begin your studies here, you may not fulfill remaining area requirements with additional transfer credit. You must fulfill all remaining area requirements here at U.Va. or in a Direct Credit Study Abroad Program. If you have any questions or concerns, consult the College Registrar, your advisor, or your Association Dean. 

Degree Credit

All students must earn a minimum of 120.00 degree credits before they graduate, and 102.00 of these degree credits must be College of Arts & Sciences coursework. Students may count no more than 60 non-UVA (transfer and test) credits toward the College degree. While we will transfer over 60 credits, 60 will be the limit that may be applied toward the degree. Please make an appointment with your faculty advisor or Association Dean if you have any questions regarding the total number of non-UVA credits that you may apply toward your degree.

Additional Transfer Credit

If you have transfer credit which we have not already posted, please have an official transcript sent to Ms. Erin O'Donnell, P.O. Box 400133, University of Virginia, Charlottesville, VA 22904. Although there is no deadline for transferring credit, it will be to your advantage to have any additional credit posted prior to course selection in April. Try to resolve any remaining transfer credit questions by the end of February. Ms. Erin O'Donnell's office is located in Room 201C Monroe Hall and her regular walk-in office hours are Mondays and Thursdays from 2:00-4:00pm.

College Deadlines

The College takes very seriously our deadlines for dropping, adding and withdrawing. It is your responsibility to review your enrollment carefully and make any necessary changes (i.e., drop any courses you are not attending and add any courses you are attending). Additionally, you may call or log onto SIS at any time to verify your enrollments. The calendar of College deadlines may be found here:

  1. Should you find yourself after the ADD deadline NOT enrolled in a class that you have been attending, then you will need to complete a Late Schedule Petition to request the late addition and acceopt the enrollment penalty–meaning that you will become the last student to enroll in courses for the next semester. Students should schedule an academic advising meeting with Dean Ozment prior to submitting their petition to the College.
  2. Should you sign up for a class you subsequently did not attend and failed to drop on time, you must withdraw from the class which will result in a "W" on your transcript.
  3. After the withdrawal deadline passes, should you find yourself in a class you never attended, then you will need to fill out both a withdrawal form and a Late Schedule Correction Petition and provide proof of non-attendance. Please schedule a meeting with Dean Ozment and bring your proof of non-attendance to this meeting if you find yourself in this rare scenario.
  4. You may not withdraw from a class that you have been attending if you miss the withdrawal deadline. You are in the class and will receive a grade, even if it is an F.

To avoid penalties, you should always verify your enrollments on SIS before the add/drop deadlines.

Check the online calendar for academic deadlines.

College Life Skills Coach

Ms. Christy Rotman is The College of Arts & Sciences Life Skills Coach. She helps students develop skills that are crucial to academic success including goal setting, time management, study skills, and test-taking strategies. Please email Ms. Rotman at [email protected] to arrange an appointment in her Monroe Hall Office.

Getting More Help

New Online Support for Stress, Anxiety and Depression

Student Health provides free consultaitons and continuing support to all enrolled students who have paid the conprehensive fee regardless of insurance coverage.

Silver Cloud online support is now available for students to optimize their mental health and wellness. There are programs for stress, anxiety and depression. For more information about UVA's Silver Cloud program, please visit the following website:

Additional free online resources, screenings, and self-tests may be found on the Student Health website

New Drop-in "Let's Talk" Counseling

Beginning February 17th, the Counseling and Psychological Services office (CAPS) will provide drop-in counseling for students who need a brief confidential conversation with a staff counselor. These short-form sessions are designed to empower students to make healthy decisions, learn how to manage interpersonal conflict, increase awareness about university resources, provide general education about mental health and wellness, and help prevent acute distress and/or prolonged distress. All UVA students are welcome to participate in this free program at the following locations: Mondays: Bavaro Hall Room 206A (Curry School of Education and Human Development) 12:30-2:00pm; Tuesdays: Monroe Hall Conference Room 2:30-4:00pm; Wednesdays: Thornton Hall Room A111 (SEAS) 2:00-3:30pm. 

Please note that "Let's Talk" does not replace existing appointments or emergency services at CAPS. If you ever find yourself in distress during business hours (M-F, 8am-5pm) you may call or walk-in to CAPS and speak to the on-call clinician. If you are concerned about yourself or another student after hours, you can call 434-243-5150 24 hours/day, 7 days/week and ask to speak with an on-call clinician. 

Spring Schedule of Student Support Services & Tutoring

COLLEGE LIFE SKILLS COACH DROP-IN HOURS  |  Tuesdays 2-4pm, Wednesdays 10:30-Noon in the Georges Student Center

STUDENT FINANCIAL SERVICES DROP-IN Hours  |  Tuesday 2-5pm and Wednesday 5-8pm in the Georges Student Center.

PEER FINANCIAL EDUCATOR HOURS  |  Monday-Thursday 2-6pm in the Georges Student Center.

PRE-HEALTH AND PRE-LAW ADVISING DROP-IN HOURS  |  Monday – Thursday 1:30-4:30pm in the Georges Student Center

STUDY ABROAD PEER ADVISOR DROP-IN HOURS  |  Monday – Wednesday, 4-8pm in the Georges Student Center







COMPUTER SCIENCE TUTORING  |…/current-undergrads-tutor…


Other resources can be found on the College of Arts and Sciences Undergraduate web site, where we have tried to compile information that will be helpful for all students.

Please feel free to call 924-3350 or visit 101 Monroe Hall to arrange for a convenient time to discuss any questions you have with Ms. Ozment. Alternatively, you may contact Ms. Ozment by e-mail at [email protected]. Her office is located in Monroe Hall, 204. We hope to see you soon. Best of luck for the semester.