- Zoom Guidelines
- Quick Reference Sheet for Spring 2021 Advising
- Supporting Students
- UVA Online Writing Center
- Director of the Undergraduate Major Handbook
- Faculty Advisor Training PowerPoint - 2020
- Ten Questions to Ask Advisees
- Recognizing and Responding to Students in Distress: A Faculty Handbook (originally published by Cornell University; this version is from James Madison University)
Key Web Sites
- Advising Newsletter (Every Semester)
- Association Deans
- Awards and Honors
- Calendar, College of A&S
- College Advisor System (online calendaring and communication system)
- Course Selection
- Degree Requirements
- Directors of Undergraduate Programs (DUPs)
- End of Semester Memo
- Foreign Languauge Coordinators
- Helping Students in Distress or Crisis-Resource Page
- Majors and Minors in the College of A&S
- Start of Semester Memo
SIS Help for Faculty
- SIS FAQs for Faculty
- Final Grades in SIS
- Making Grade Changes in SIS
- Default Grading Basis Thresholds in UVACollab
- Wait Lists, Permission Lists, & Ad Hoc Permission
- FERPA for UVA Faculty & Staff Course
Policies and Procedures
The Enforcement of Deadlines
When students inquire about the possibility of exiting from a course once the drop and withdrawal deadlines have passed, tell them their choices are to rally immediately or rally later, in both cases seeking assistance from the instructor as warranted. Instructors may extend the opportunity of an Incomplete, but only upon completion of the Request for Extension of Time Form, (also available in 101 Monroe Hall). The form must include a signature from the instructor, and then be returned to 101 Monroe Hall. Absent major and documented trauma or hardship, there is no exit from a course, all rumors about magical and mystical colored forms to the contrary.
Mandatory Meeting Times
All mandatory meetings (e.g., common exams, labs, required field trips, etc.) must be coded in SIS as part of the class. Click here to view the Provost Policy.
Missed Classes, Labs, Homework, etc.
Every class MUST have a syllabus on which are listed the guidelines for participation in the course.
Contrary to expectations of some colleagues and students, Monroe Hall does not "validate" students’ requests for make-up quizzes, missed homework or classes, labs, and the like. It is the responsibility of each instructor to set the criteria of participation for the course and then to honor exceptions and accommodations as circumstances and the instructor’s judgment suggest. Only in the event of unusually serious circumstances that transcend the course involved, such as hospitalizations or other emergencies, when students cannot consult with each instructor, do the Association Deans write to instructors with the requests that students be permitted to make up missed work.
Some instructors have found the following a workable solution: "Students are expected to clear any absences with the instructor ahead of time. Otherwise, and in the event of illness, emergency, and the like, a written statement, accompanied by the Honor Pledge attesting to its veracity, is required before the possibility of make-up work will be considered."
Off Grounds Field Trips
An academic field trip is an official University activity that is part of an academic course, is educational in nature, occurs in a location other than the class location, and is managed by the academic department. See the Liability Risk Management site for policies.
Legal Liability of Advisors
Can an advisor or anyone else involved in the advising of students be held liable for "faulty advice"? General Counsel provided the following information:
Generally, a faculty or other advisor who is sued for their work would be offered representation and would be insured for potential liability, for acts undertaken in the scope of their employment. "Faulty advice" likely is not going to be a compelling legal theory for a finding of liability, but of course anyone can file a lawsuit, even if it is frivolous or silly.
Office of University Counsel
Madison Hall, University of Virginia
Charlottesville, VA 22903