New SIS Information

Please also see How To Get Help From Within Arts & Sciences.

Helpful Hints

1. How to clear browser cache in IE:

  • Click the Tools menu and select Internet Options
  • Select the General Tab if it is not already selected
  • Click Delete under Browsing History
  • Click Delete Files in the Temporary Internet Files section

2. How to allow pop-ups from SIS site in IE:

  • Open the “Tools” tab along the top of the browser and hold your mouse over "Pop-Up Blocker.”
  • Click “Pop-up blocker settings”
  • Under the field “Address or website to allow” add “*.admin.virginia.edu” without the quotation marks and click “Add.”
  • If you are visiting a U.Va. page and the message “Pop-up blocked. To see this pop-up or additional options click here…” appears along the top of your web browsers window, please click the bar and choose the second option “Always allow pop-ups from this site…”

3. If you have any third-party pop-up blocker (i.e., one that came with a tool bar you installed) be sure that one also allows pop-ups from the SIS site.

Top Ten Facts for Faculty

1.     Use SIS to:

  • View a list of the classes you are teaching for the current and upcoming semester and obtain class rosters
  • Use the Permissions function to control enrollments in your classes
  • Offer space to students on an ad hoc basis (this functions like an electronic course action form)
  • View a list of your advisees
  • View information on your advisees (e.g., contact data, AR forms, unofficial transcripts, class schedules, etc.)
  • Browse the Course Catalog and/or the Schedule of Classes (SOC)

2.     Some new terminology:

  • Each term's class may be found in the Schedule of Classes (SOC). This is different from the course catalog which lists all courses offered by the University.
  • All course numbers now have 4-digits. To find an old course number use the “crosswalk” (http://www.virginia.edu/registrar/atoz.html).
  • College students can withdraw from College classes in SIS up until the withdrawal deadline. The School of Commerce does not allow any class withdrawals and the School of Engineering requires a paper form.
  • All undergraduate schools (except Engineering) have the same drop, add and withdrawal deadlines (Commerce does not allow class withdrawals).
  • Students are bound to the deadlines of the school in which the class is being taught (not to their school of enrollment).
  • Students can view detailed information on their holds; you can see whether or not a student has a hold and from which office the hold originates.

3.     To login to the new SIS go to portal page.

4. To control class section enrollments Faculty may select to use EITHER the wait list OR the permission list. To change your authorized enrollment write to rooms@virginia.edu; to have a permission list turned on write to permission@virginia.edu

        The Wait List: The wait list works automatically. If space becomes available in a class and IF (1) a student has no holds, and (2) adding the student to the class will not result in a time conflict or in over-enrolling the student in the number of credits allowed by their school, the students is added to the class and notified via e-mail. Students may be on up to 17 credits worth of wait listed classes and they can see their place on a wait list.

        The Permission List:  Permissions are controlled by instructors who choose how to add students to their class. Instructors must monitor their permission lists regularly – daily once classes begin. They can check the actual enrollment figures to determine if additional students can be offered a space. Once permission is granted, the student will be notified via e-mail and have a designated amount of time to add the class.

5. There are links in the Student Center to view a course syllabus (once created and if it is public) as well as course evaluations. Please post your course syllabi to UVACollab as quickly as you can.

6. The form for tracking degree requirements is called Academic Requirements (AR); it is an interactive and searchable document. The AR form will “collapse” all school and major requirements and “expand” those that a student has not yet completed. It will also display a list of possible courses that fill a certain requirement. From there you can navigate to a course description and then see if the class has been scheduled for the upcoming semester. Students can add classes directly from an AR form.

7. The College of Arts & Sciences has an in-house calendaring and communication tool - the College Advisor System (the URL for the system is http://college.as.virginia.edu/advisors_adviseandenroll). Here you can obtain lists of all of your undergraduate advisees and e-mail them as a group, by year or by major. You may also set up an electronic calendar for the advising period and students can schedule their appointments online. You can also view the Student Information Form (completed by new students) and enter comments after your advising appointment.

8. All non-majors will have an "advisor hold" placed on their record which will be removed AFTER meeting with an advisor. While most major departments place advisor holds (thus requiring the student to meet with an advisor) some do not. Students without an advisor hold can view their appointment time through the Student Center and enroll in classes at their designated time.

9. You may view a demo of the Faculty Center. For additional demos (e.g., on AR, the wait list/permission list) and more detailed information go to www.sis.virginia.edu/

Useful Help

There is a wealth of useful information on the SIS portal page.

Other Online Resources

FAQs
For Faculty Advisors