Policies & Forms

Below you will find information and links to policies, forms and suggestions (in alphabetical order), all part of the accumulated insights and experiences by the deans and advisors who spend their time working with University of Virginia College of Arts & Sciences undergraduate students.

Make frequent and liberal use of it all but never lose sight of the simple observation that your success lies not in what your classmates are doing, nor in their backgrounds, but rather in the degree to which you are prepared to think clearly about your education and your readiness to act in your own best interests.

Requests for Exception to the Rules

With nearly 10,700 students enrolled in the College of Arts & Sciences, we must, of necessity, have this rather detailed and formal set of academic regulations. But situations inevitably arise in which we will consider exceptions to certain rules.

If you need to request an exception to a rule due to mitigating circumstances, you should consult your Association Dean as soon as possible. He or she will advise you how to petition formally for an exception.

Adverse decisions by the College of Arts & Sciences deans may be appealed to the Committee on Faculty Rules – an independent committee of faculty members who are not Association Deans. Bear in mind that you always have the right to petition about academic matters throughout your career here. More information may be found on the Appeals & Grievances page.

Archived policies and procedures can be found at the Archive of UVA Records.

Policy Academic Level

Policy Incomplete Grades/Extension of Time

Policy Academic Standing

Form Interdisciplinary Major Application

Policy Address Change Form

Policy Intermediate Honors

Policy Admission

Policy International College-level Exam Credit

Policy Advanced Placement (AP) Exam Credit

Form Intra-University Transfer Application

Policy Advising

Form Late Schedule Correction Request

Policy Appeals, Grievances

Policy Leave of Absence

Policy Area Requirements

Policy Majors & Minors

Policy Awards & Honors

Policy Non-Resident Status

Form Certification of Enrollment and Degree

Policy Offical Transcript Request

Policy Clearing Enrollment Holds

Form Part-Time Status Request

Policy College and Dean’s Scholarships

Policy Phi Beta Kappa

Policy Competency Requirements

Form Readmission

Form Course Action Form

Form Reduced Course Load Request

Policy Course Load Requirements and Restrictions

Policy Repeated Courses

Policy Course Numbering System

Policy Request for Student Enrollment & Degree Certification

Policy Course Selection

Policy Satisfactory Progress Toward a Degree

Form Credit Hour Overload Request

Policy Schedule Changes (Add, Drop, Withdraw)

Policy Cross-listed Courses

Form Second Writing Requirement

Policy Dean's List

Form Student Information Form

Policy Declaring a Major

Policy Student Rights and Responsibilities

Policy Declaring a Minor

Policy Study Abroad

Policy Degree Requirements

Policy Teacher Education

Form Delete a Major or Minor

Form The 6000 Form: Enrollment in Graduate-Level Courses

Policy Disability Accommodation

Policy Thesis Opportunities

Form Discontinue Forum

Form Time Conflict Override Form

Form Discontinue New Curriculum

Form Transcript Request: Prior Institution

Policy Early Degree Completion

Form Transcript Request: U.Va.

Policy Echols Scholars Program

Policy Transfer Credit Policy

Form Extension of Time ("Incomplete")

Policy Transfer from the BIS Program to the College

Form Faculty Advisor Change Request

Policy Transfer of Credit Evaluator

Form Final Exam Postponement

Form Transfer of Credit, Domestic

Policy Final Exams

Policy Transfer Student Guide: For New Transfer Students

Policy Financial Assistance-SFS

Policy Transfer to Other U.Va. Schools

Form First Writing Requirement - Advanced Placement (FWR+) Form

Policy Transfer to the College (from non-U.Va. Schools)

Policy Full-Time, Part-time Status

Policy Types of Degrees

Policy Grade Changes

Policy Types of Majors

Policy Grade Options

Policy Use of e-mail for Official College Messages

Policy Grade System

Policy Withdrawal

Policy Graduation, Diplomas