Transfer Student Newsletter: September 2019

Transfer Student Newsletter: September 2019


Welcome to the College of Arts & Sciences!

This Newsletter provides you with some important information to help you succeed in your transition to the College. We hope that you will read it and refer to it as you need. You will succeed if you stay well informed about opportunities and policies in the College, keep in frequent touch with your advisors and your Association Dean, and formulate and follow an academic plan. You are officially responsible for knowing and keeping-up with the information contained in our Association Newsletters, as well as your reading homework and other academic assignments. Cramming doesn't work at U.Va., so read and study carefully as you go.


Questions about SIS

The SIS Help Center has guides, tutorials, wait list and permission list "tips" as well as a 24/7 phone help line number that you can call for assistance and video guides. We urge you to use these helpful tools at Please remember that you are responsible for all changes that you make to your schedule. If you are unsure about how to do something in SIS, call the SIS Help Line (434) 924-4357 and ask them to walk you through the process.


Academic Advising and Major Declarations in the College

If you are a second-year student and haven't already met with your faculty advisor during orientation week, you must contact him or her to schedule a convenient time to confer about your fall schedule and transition to the university. If you are a third-year student, you have until September 30 to deliver your completed major declaration/deferral paperwork to 101 Monroe Hall. You are strongly urged to review your fall schedule with the Director of Undergraduate Programs from your Major Department before the conclusion of the Add/Drop period in order to ensure that your schedule aligns with your major requirements. Forms for declaring or deferring are in the rack in 101 Monroe Hall. Both require a visit to the undergraduate director of the department in which you plan to declare. If you are a third-year student and you miss the September 30 deadline, you will be blocked from selecting courses for the spring semester until you submit one of these forms. If you do so after September 30, you will be unblocked, but you will lose your priority for spring course selection and you will be the last to enroll. Don't let this happen to you. Declare or defer your major soon.

Students who defer their majors this fall still need to declare no later than January. You may not continue to the second semester of your third year without having declared a major in the College. Please remember that stating an academic interest on your Admission application does not constitute declaring a major.

If you are a second-year student, you should explore different majors by finding out about the prerequisites for declaring, the minimum GPA for declaring or the minimum grade accepted in courses toward the major; the number of credits required; whether or not a thesis is required; and how many courses are required and how many are electives. Talk to the Directors of Undergraduate Programs and ask about the course and program requirements, career opportunities, and graduate and professional school opportunities.

If you are considering applying to the McIntire School, the Economics major, or other major programs with rigorous pre-requisites or competitive applications, you must have an alternative major in mind and must take appropriate pre-requisite courses to explore your alternate major. This is especially important if you are a third-year student, since no third-year student will be able to return to full-time study in the spring without having declared a major in the College.

Dean Ozment hopes as well that you will make an appointment to see her to introduce yourself and to let her know about your academic plans at U.Va. You may set up an appointment to meet with her by calling 924-3350 or by stopping by 101 Monroe Hall. 

Walk-in Academic Advising is available to all transfer students from 2:30-4:00pm Monday-Friday in Monroe Hall. If you have a couple quick questions or your class schedule does not align well with Dean Ozment’s office hours, then you should visit the Dean of the Day walk-in Academic Advising on the second floor of Monroe Hall; no appointment needed.

General Education Requirements

Be sure to become familiar with and check your "Academic Requirements" page on SIS regularly. You should review this chart with your faculty advisor each semester. If you have any questions or concerns, consult the College Registrar, your advisor, or Dean Ozment.

Clarification of Requirements: One course (including cross-listed courses such as AAS 1010) may simultaneously meet no more than two area requirements. Such courses may also satisfy the Second Writing Requirement and/or count toward a first major, second major, or minor as determined by the academic department. You are encouraged to enroll in courses that interest you and play to your strengths instead of stressing about the maximum number of requirements a course can fulfil. Be sure to check your SIS record carefully and if you have any questions contact the College Registrar's Office (924-8867) or Dean Ozment.

Remember, too, that once you begin your studies here, you may not fulfill remaining general education requirements with additional transfer credit; no exceptions. You must fulfill all remaining area requirements at U.Va. or through a UVA Study Abroad Program.

Degree Credit

Students may count no more than 60 non-U.Va. credits (transfer as well as advanced standing) toward the College degree; no exceptions. While we will transfer over 60 credits, 60 is the limit that may be applied toward the degree. Please make an appointment with Dean Ozment or visit the Dean of the Day walk-in hours if you have any questions regarding the total number of transfer credits that you may apply toward your degree.

Additional Transfer Credit

If you have pre-matriculation transfer credit which we have not already posted, please have an official transcript sent to Ms. Meredith Burke, P.O. Box 400133, University of Virginia, Charlottesville, VA 22904. Although there is no deadline for transferring credit, it will be to your advantage to have any additional credit posted prior to spring course selection in November. Try to resolve any remaining transfer credit questions by October 1. Check SIS if you are not sure if your credit has transferred. Please see Ms. Burke in 103 Monroe Hall if you have any questions.

All post-matriculation transfer credit must be pre-approved by Ms. Burke, and may require additional departmental permissions. Please See Ms. Burke in-person if you are planning to enroll in any additional credits away from U.Va.

College Deadlines

The College faculty take very seriously our deadlines for dropping, adding and withdrawing from courses. To assist you in observing these deadlines, the University Registrar will send your schedule to you via UVa e-mail before the drop deadline. It is your responsibility to carefully verify your schedule and to make any necessary changes (i.e., drop any courses you are not attending and add any courses you are attending). To be sure, you should log onto SIS on or just before the DROP, ADD, and WITHDRAWAL deadlines, to verify your enrollments. To further assist you in observing the withdrawal deadline, another e-mail will be sent to you about 5 days before the withdrawal deadline. College deadlines are posted on the College Academic Calendar at

1.    Should you sign up for a class you subsequently do not attend and fail to drop on time, you will have to use a withdrawal form to withdraw from the class which will result in a "W" on your transcript.

2.    After the withdrawal deadline passes, should you find yourself in a class you never attended, you will need to obtain written verification of this from the professor and fill out a Late Schedule Correction Form to correct the error.

3.    If you miss the course withdrawal deadline, you may not withdraw from a class that you have attended. You are in the class and will receive a grade, even if it is an F.

Check the online calendar enrollment deadlines.

Limit on Full-time Semesters

All College of Arts & Sciences Students have a limited number of full-time semesters available to them. Students entering as second-year transfers are expected to complete their degrees in six semesters, students entering as fourth-semester transfers in five semesters, and students entering as third-year transfers in four semesters.

Summer Session is not counted in your allotted full-time semesters, nor is part-time enrollment.

Permission to enroll for an additional full-time semester, however, is not automatic. You should not assume that you will have more than the usual number of full-time allotted semesters. If you think you will need an extra time to complete your minimum degree requirements, you should meet with Dean Ozment by November 1.

Study Abroad Opportunities for Transfers

Three new Direct Credit Study Abroad Programs in Berlin, Cape Town, and Lisbon are now available to undergraduate students. What is a direct credit study abroad program? At UVA, direct credit for a study abroad program means that you are enrolled in UVA courses created by UVA faculty with other UVA students in classrooms that are located in another country. Direct credit is NOT transfer credit - the grades for these courses appear on your transcript, influence your GPA, and may be used to satisfy general education requirements or major/minor requirements. For most transfer students, direct credit is the preferred study abroad route. Transfer students are highly encouraged to investigate these opportunities on the International Studies Office's website ( and by contacting a Study Abroad Advisor ( 

University Career Center

The Career Center staff help students identify and develop skills and strategies that will be useful in the ever-changing world of employment. They have several trained counselors on their staff who assist College students with any career and job search concerns, from local jobs to internships to graduate school planning. The Career Center is located inside Scott Stadium in Bryant Hall. Do not wait until your last semester at the University to talk to a career counselor about your plans.

Peer Financial Counseling

Peer Financial Counseling offers all UVA students one-on-one help from trained peer counselors on a variety of topics, including budgeting, student loans, managing personal credit, and preparing a financial plan for an internship or when you transition to the workforce.  They are not financial advisors, but they work with fellow students to help them sort out their financial values and priorities, and provide them ongoing support to stick with a financial plan.

College Life Skills Coach

The College of Arts & Sciences hired a new academic specialist named Christy Rotman to help students with life skills that are crucial to academic success including goal setting, time management, study skills, and test-taking strategies. Please email Ms. Rotman at to arrange an appointment in her Monroe Hall Office or visit her website:

Crash Course UVA

Between August 23 and October 25, 2019, the College and Orientation Office are offering a series of workshops to help transfer students get involved, learn about resources, and find a community on Grounds. Crash Course UVA encourages transfer students to start their time at UVA in an engaging way. Students are invited to attend events during their first six weeks to ease their transition to the University. Visit the New Student Programs website for more information and a list of events:

Getting More Help

Refer to our Advising Resources collection, a general list of online resources to serve most advising information needs.

Read the year-by-year guide for second-, third-, and fourth-year student on the College’s website:

Please feel free to call 924-3350 to arrange for a convenient time to discuss any questions you have with Dean Ozment. Alternatively, you may contact Dean Ozment by e-mail at Her office is located in 204 Monroe Hall.


Dean Ozment looks forward to meeting you. Please schedule an appointment soon and watch for the October Newsletter. Best wishes until then.


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