For Faculty Advisors and Major Directors



Awards and Honors
College Calendaring and Communication Site, Directions
Director of the Undergraduate Major Handbook
Faculty Advisor Handbook: 2017-2018
Fall 2018 Orientation/Wahoo Welcome

Key Web Sites

Advising Newsletter (Every Semester)
Association Deans
Calendar, College of A&S
Degree Requirements
Directors of Undergraduate Programs (DUPs)
End of Semester Memo
Foreign Languauge Coordinators
Majors and Minors in the College of A&S
College Advisor System (online calendaring and communication system)
SIS Demos


Course Selection
Meeting with your Advisees
SIS Administrative Login Page

Policies and Procedures

The Enforcement of Deadlines

When students inquire about the possibility of exiting from a course once the drop and withdrawal deadlines have passed, tell them their choices are to rally immediately or rally later, in both cases seeking assistance from the instructor as warranted. Instructors may extend the opportunity of an Incomplete, but only upon completion of the Request for Extension Form, (also available in 101 Monroe Hall). The form must include a signature from the instructor, and then be returned to 101 Monroe Hall. Absent major and documented trauma or hardship, there is no exit from a course, all rumors about magical and mystical colored forms to the contrary.

Missed Classes, Labs, Homework, etc.

Contrary to expectations of some colleagues and students, Monroe Hall does not "validate" students’ requests for make-up quizzes, missed homework or classes, labs, and the like. It is the responsibility of each instructor to set the criteria of participation for the course and then to honor exceptions and accommodations as circumstances and the instructor’s judgment suggest. Only in the event of unusually serious circumstances that transcend the course involved, such as hospitalizations or other emergencies, when students cannot consult with each instructor, do the Association Deans write to instructors with the requests that students be permitted to make up missed work.

Some instructors have found the following a workable solution:
Every class should have a syllabus on which are listed the guidelines for participation in the course. A statement such as this can help: "Students are expected to clear any absences with the instructor ahead of time. Otherwise, and in the event of illness, emergency, and the like, a written statement, accompanied by the Honor Pledge attesting to its veracity, is required before the possibility of make-up work will be considered."

Off Grounds Field Trips

An academic field trip is an official University activity that is part of an academic course, is educational in nature, occurs in a location other than the class location, and is managed by the academic department. See the Liability Risk Management site for policies.

Legal Liability of Advisors

Can an advisor or anyone else involved in the advising of students be held liable for "faulty advice"? General Counsel provided the following information:

Generally, a faculty advisor who is sued for any reason would be entitled to representation, and would be insured in the event of a finding of liability, for acts undertaken in the scope of his or her employment. "Faulty advice" is probably not going to be a very compelling legal theory for a finding of liability, but of course anyone can file a suit, even if it is frivolous or silly.

General Counsel
Madison Hall, University of Virginia
Charlottesville, VA 22906-9015